On-Premise AI for the Newsroom: Evaluating Small Language Models for Investigative Document Search

📄 Abstract

Abstract: Investigative journalists routinely confront large document collections. Large language models (LLMs) with retrieval-augmented generation (RAG) capabilities promise to accelerate the process of document discovery, but newsroom adoption remains limited due to hallucination risks, verification burden, and data privacy concerns. We present a journalist-centered approach to LLM-powered document search that prioritizes transparency and editorial control through a five-stage pipeline -- corpus summarization, search planning, parallel thread execution, quality evaluation, and synthesis -- using small, locally-deployable language models that preserve data security and maintain complete auditability through explicit citation chains. Evaluating three quantized models (Gemma 3 12B, Qwen 3 14B, and GPT-OSS 20B) on two corpora, we find substantial variation in reliability. All models achieved high citation validity and ran effectively on standard desktop hardware (e.g., 24 GB of memory), demonstrating feasibility for resource-constrained newsrooms. However, systematic challenges emerged, including error propagation through multi-stage synthesis and dramatic performance variation based on training data overlap with corpus content. These findings suggest that effective newsroom AI deployment requires careful model selection and system design, alongside human oversight for maintaining standards of accuracy and accountability.